Exhibitor Central

Registration

Each Exhibiting Company is required to register their names and the names of each assistant authorized to work in the booth. Artists and assistants must show photo I.D to pick up their badges and welcome packet at the Registration Desk. Click on the link below to pre-register. 

Register Now

On-site exhibitor registration hours:

Tuesday, December 4            8am-4pm
Wednesday, December  5    8am-4pm
Thursday, December 6          8am-4pm
Friday, December 7                9am-3pm
Saturday, December 8            8am-3pm
Sunday, December 9              8am-noon

Booth Details

  • Cleaning

    All booths will be vacuumed prior to the first day of the show at no charge. If you require additional cleaning services, please request this service in the Order Forms section below. 

  • Drayage

    Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. This cost is included in your booth package except in the following cases: Oversize deliveries and deliveries received outside the posted times will be charged at a rate of $55.00 per 100 lbs. (cwt).

  • Equipment

    Your booth package includes one chair that must be requested in the Order Forms. Please note that tables are not included with your booth package but can be ordered for a fee. See the Order Forms section below for a listing of equipment available. 

  • Flooring

    Booths and corridors are carpeted in gray. If you would like to install custom flooring, please contact Sergio Camargo at 312.527.7587 or scamargo@themart.com.

  • Lighting

    Exhibit space includes a standard booth lighting package: (6) 17W PAR38 3500K Narrow Floods for every 100 sq. ft. of rented booth space. The first 15 minutes of light adjustments for every 100 sq. ft. of rented booth space is complimentary must be requested by 3pm on Wed, December 5.  Additional time and requests placed after Wed, December 5 at 3pm, will be billed at the on-site electrical labor rates.  All electrical services will be provided and installed by The Mart. You can order more light fixtures and electricity if needed. Please see the Order Forms section below to order. Questions regarding the acceptability of your electrical set-up may be directed to Sergio Camargo at 312.527.7587 or scamargo@themart.com.

  • Signage

    All booths will be vacuumed prior to the first day of the show at no charge. Additionally, while your booth package includes a complimentary wastebasket, some artists prefer not to have one.  Therefore, if you would like a wastebasket, it must be ordered.  If you would like to order a wastebasket or any additional cleaning services, please request them in the Order Forms section below. 

  • Storage

    Accessible

    All available space in Accessible Storage has been reserved. To be added to the wait-list for accessible storage space please click here

    Located on the 5th floor, Accessible Storage is available for artists to keep extra product/inventory.  Spaces are approximately 5 ft by 5 ft and are meant solely for the back stock of product needed over the course of the 4-day show.  All empty containers/boxes/packing material should be placed in the Empty Container Storage (described below). Access hours will be listed in your Welcome Packet given to you at check-in. Please stop at the Service Desk on-site or contact Sergio Camargo at (312) 527-7587 or scamargo@themart.com

    Empty Boxes/Packaging

    Due to City of Chicago Fire Ordinances, packing materials may not remain on the show floor while the show is open. Flammable containers must be removed from the floor. When your containers are empty, obtain “EMPTY” labels from the Exhibitor Service Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers in the aisle; for your convenience, these empty labeled containers will be picked up by MMPI staff and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.

  • Walls

    Each booth is equipped with 8' high hard walls, 1" thick, painted white. Seamless, paper-covering is available to order in a variety of colors. To view options and order, please see the Order Forms section below. 

  • WiFi

    Complimentary WiFi is available on the show floor to all exhibitors.  The password code is: ooak2018.  Access instructions will be included in your Welcome Packet given to you at check-in.  

Booth Details (printable)

Set-up and Dismantle

  • Set-up/Dismantle Hours

    Load-in Hours - Freight and POV (Personally Owned Vehicles) 

    Tuesday, December 4                 8:00 am – 3:00 pm
    Wednesday, December 5           8:00 am – 3:00 pm

    *Any deliveries made outside these times will be subject to a charge of $55.00 per 100 lbs.

    Set-up Hours
    Tuesday, December 4                 8:00 am – 4:00 pm
    Wednesday, December 5           8:00 am – 7:00 pm
    *Loading Dock closes at 3:00 pm on both days. 

    Additional Dock Hours for Stock Replenishment During the Show
    Thursday, December 6                8:00 am – 10:00 am
    Friday, December 7                     8:00 am – 10:00 am
    Saturday, December 8                 8:00 am – 10:00 am
    Sunday, December 9                   8:00 am – 10:00 am

    Dismantling Hours and Load-out Hours
    Sunday, December 9                   5:00 pm – 10:00 pm (POVs only)
    Monday, December 10                8:00 am – 12:00 pm (POVs and Common carriers must be checked in by 12:00 pm)
    *The loading of POV’s will begin upon the completion of the return of empties.

  • Set-up/Dismantle Procedure

    Set-up 

    • All exhibits must be set up by 7:00 pm on Wednesday, December 5.  No construction, arranging, or setting up of exhibits, including deliveries or moving of products, are permitted during show hours.
    • Exhibitors may hand-carry small items, but we ask that they refrain from using handcarts, flatbeds, or dollies. Our Material Handling Staff is on hand to facilitate such moves.
    • New policy: rolling racks and carts will no longer be allowed in the passenger elevators. please use the freight elevators. also, the unloading of product on the north and south drives of the merchandise mart is prohibited.
    • Use of Common Space: all display pieces and items for sale must be placed within your booth, not outside of it. Mannequin stands, clothing racks, shelving units, etc. have started to bleed into the aisles over the years. This is not only against the rules, but also unfair to other artists who are abiding by the rules. Items partially or fully in the aisle are tripping hazards, a liability and put the entire show at risk of being shut down by the fire marshal.
    • Common walls display usage: putting 2D artwork on common walls will is not allowed without approval of Show Management. 
    • Column/pillar display usage: if you are in a corner booth and have an outside column, you may hang a flat display on all four sides of the column – nothing however can be setup on the floor on the two sides of the column outside your lease line (facing the aisles) If you are in an inline booth with a column in the front you may share the front of the column with your neighbor.  If your neighbor relinquishes use of the column space, you are welcome to use the entirety of the front surface. 
    • Artist in Attendance: artists must be on-site for the duration of the 4-day show. This is a prerequisite for acceptance and an essential element to your participation. Sending assistants in your place is not acceptable and will not be allowed.  

    Dismantling Procedures

    • Any artists breaking down their booth prior to the show closing (5:00 p.m. Sunday, December 9) will be fined $1000. Please arrange travel accordingly.
    • All booths must be left in a reasonable state that enables them to be easily repaired and repainted. All nails, Velcro, staples, paper or other materials applied to the booth walls must be removed prior to vacating the booth. Exhibitors will be assessed repair charges based on time and materials if they choose not to comply.
    • Please note that every effort to return empty boxes as quickly as possible at the close of the show will be made, but it may take several hours for all empty containers to be returned. Please make travel plans accordingly.
    • If bringing down merchandise from your booth during Load Out, please make sure that you have room in your vehicle for all merchandise. An hourly charge will be assessed to the artist for any merchandise that has to be returned to your booth because it does not fit.
    • If you are unsure if your display requires labor, submit the Customization Order Form and our Operations Team will gladly respond.
    • Display materials must adhere to Chicago Fire Department Rules and Regulations. If you require further information, please contact Sergio Camargo at 312.527.7587 or scamargo@themart.com.
  • Shipping Address

    2018 One of a Kind Holiday Show and Sale®
    (Your Company Name)
    (Your Booth Number 7 - XXXX) 7th Floor
    c/o MMPI
    222 Merchandise Mart Plaza
    Chicago, IL  60654

  • Shipping Guidelines

    • Consolidate all freight—booth, merchandise, literature, etc.—into one shipment.
    • Clearly label all packages with show name, company name, and booth number.  Remove all old labels.
    • All freight must be no larger than 5’ wide x 10’ long x 5’8” high and weigh less than 2,000 pounds. Any freight that exceeds these measurements and MMPI does feel safe to turn on its side will be charged a handling fee of $50 per item, per trip. MMPI is not responsible for damage or loss to product during turning. Any items too large to move will be held at the loading dock for unpacking.  An hourly surcharge will be applied and your booth set-up will be delayed.
    • Create a detailed inventory sheet of every item you are shipping or bringing to the show.  Be able to provide the number of units, item descriptions (i.e. cartons, cases, crates, and/or individual items), and weight for all shipments being delivered to the Show.
    • All shipments should include piece count to ensure proper tracking, manifesting, and delivery of freight.
    • Insure your merchandise against theft, damage, and loss from the time it leaves your facility until it returns.
    • A handling charge of $55.00 per 100lbs is applied to shipments that arrive outside the designated shipping schedules OR to shipments that exceed the freight size limitations.
    • You will not be permitted to use handcarts, rolling racks, flatbeds, or dollies however small luggage carts are acceptable.

    UPS/Fed Ex/Small Package Services

    All packages will be received through the loading dock. Please note that piece counts cannot be guaranteed for such shipments. Where possible, exhibitors may avoid delays and extra charges by having express deliveries shipped to their hotel. Any packages received outside of the designated shipping schedule will be billed at a rate of $55.00 per 100lbs.

    You may ship your materials to and from the show via any carrier. You are required only to contact your carrier, pack your materials, and file a Bill of Lading with the freight desk. Merchandise Mart Properties, Inc. assumes no responsibility for shipments until they are collected from the exhibitor’s booth. A representative of the exhibitor should remain with their property until this has been done.

  • Domestic Shipping

    The exhibitor is free to choose his/her means of shipping. Most exhibitors use UPS and FedEx. To aid in your shipping needs, One of a Kind Show and Sale® commonly works with the companies listed on the left for domestic ground transportation services:

    Airways Freight is the official carrier of the One of a Kind Show. They will be available on site to answer outbound shipping questions.  You can contact Airways Freight at (630) 221-8850 for advanced questions and scheduling.

    Airways Freight
    Ed Andel
    eandel@airwaysfreight.com
    Tel: (630) 221-8850
    Fax: (630) 260-8056

    Art in Motion specializes in the transportation of art work to and from several shows throughout North America. They should be contacted in advance for shipments in and out of the One of a Kind Show. Art in Motion will not be on site for the show.

    Art In Motion
    Richard Tretiak
    info@artmoves.biz
    www.artmoves.biz
    Tel: (802) 893-7777
    Fax: (888) 235-7665

    Important: These shippers are provided for your convenience only.  MMPI makes absolutely no representation or warranty as to the ability, quality or expertise of any shipper, and disclaims any liability for any loss, cost or damage to any artwork in the care, custody or control of any shipper.   

    Exhibitors must maintain their own insurance, as customary insurance provided by shippers is usually inadequate. Please see your shipper for additional technical details. 

  • International Shipping

    The international shipping company listed below can handle all of your shipping needs including; customs brokerage, recommendations on transport carries both internationally and locally, advice on accurate documents and customs procedures, and any arrangements regarding importation and exportation rules.

    Broker's Services
    Upon arrival in the United States your shipment must go through customs.  You may accompany your own shipment through customs or make arrangements with your shipper to receive the shipment and file the appropriate papers with U.S. customs.  MMPI accepts no liability for inaccurate information provided to customs brokers or the U.S. Customs Service regarding contents and descriptions of shipments.

    Important:

    • U.S. Customs has experienced unusual delays that may compromise the timely delivery of your shipment. Please plan your shipment accordingly.
    • Exhibitors must maintain their own insurance, as customary insurance provided by shippers is usually inadequate. Please see your shipper for additional technical details.

    International Shipments - Clearing Customs
    MMPI is available to receive freight directly at the trade show facility and will operate all drayage services in the trade show facility.

    However, pursuant to all applicable laws, MMPI is not the importer or the appointed agent of any exhibitor or tenant of a trade show. Therefore, MMPI will not provide its federal tax identification number to act as the importer of record for US customs clearance of any international shipments for exhibitors/tenants of the trade shows it manages. If you require a FEN of a consignee, we need to review your custom broker shipment paperwork for approval.  Each tenant or exhibitor must work directly with a customs broker to clear trade show shipments in the broker’s name or in the exhibitor’s name through a customs power of attorney form.

    Shipments Originating in Canada Only

    Beyond Borders
    Brian Moore
    brian@beyond-bordersLC.com
    Tel: (905) 808-1006

    Shipments Originating in other Countries
    Rogers Worldwide
    Sherri Pelc
    spelc@rerogers.com
    Tel: (702) 272-1596
    Fax: (702) 408-6481

    Important: These shippers/brokers are provided for your convenience only. MMPI makes absolutely no representation or warranty as to the ability, quality, or expertise of any shipper, and disclaims any liability for any loss, cost, or damage to any artwork in the care, custody, or control of any shipper.

  • Vendors and Services

    Booth Staffing
    For your temporary booth staffing needs please refer to the GCJ Hospitality order form.

    Business Services/Service Desk
    The Exhibitor Service Desk, located on the 7th floor, offers business services, including photocopying and faxing. The Service Desk can also respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.

    Catering
    A number of food-service providers conveniently located within The Merchandise Mart are prepared to meet your catering requests. Please see most-used catering contacts below. 

    • Artisan Cellar Wine & Cheese - Contact: Phillip Berstein (312) 527-5810
    • Au Bon Pain - Drop Off Service - Contact: Paula or Andrea (312) 755-9779
    • Foodstuffs - Full Service - Contact: Jay Liberman (847) 328-7710 x114
    • Marshall's Landing - Full Service - (312) 610-8650 

    Central Cashier Program
    MMPI will provide an optional Central Cashier Program at the show.  This convenient and affordable service can streamline your on-site money handling at the show and can benefit you in many ways, specifically by:

    • Handling all sales transactions for you for a small fee throughout the duration of the show.
    • Filing all required state and local sales tax paperwork for you.
    • Accepting payment in the form of cash, check and/or credit card on your behalf.
    • Eliminating the risk of storing cash in your booth.
    • Providing you with daily detailed sales reports.

    All cash proceeds for sales through Saturday evening will be paid in US dollars to the exhibitor on Sunday morning before the opening of the last day of the Show.  All additional payment proceeds will be paid out in a check format within fifteen business days after the close of the Show.

    Convenient Central Cashier Kiosks will be located strategically on the show floor. Your customer will supply a sales ticket to the cashier, and the cashier will finalize the sale. Once complete, the customer will supply you with a proof of purchase receipt, so they may remove their paid in full item from your booth. If you would like to participate in this service, please complete this Central Cashier Form no later than November 1.

    Custom Signage
    Custom signs including vinyl lettering and other special requests can be ordered from Katherine Frank Creative at www.katherinefrank.com or call Michael at 630.620.7720.

    Gratuity
    All members of theMART staff are a team. Show Management requests that exhibitors do not offer gratuity for labor.

    Photography, Videotaping & Broadcasting
    Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.

    Security 
    Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. To help provide for the security of merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended. Any exhibitor requiring special guard services may request such services with the approval of Show Management.

    MMPI Security/Jeff Caldwell
    Phone: (312) 527-7700 or Email: jcaldwell@themart.com

    Steamer Rental
    A limited amount of steamers are available on a first come, first serve basis at the Exhibitor Service Desk. The rental charge is $30/hour.

    Table Drapes/Linens
    The Merchandise Mart does not provide linens for tables. You can make arrangements for table linens by contacting Stephanie D'Ambrosio with Marquee Event Rental at (708) 237-9535.

    Water Services
    Bottled water services can be ordered through Hinkley Springs by calling (773) 586-8600.

  • Sales Tax Info/Form

    A 10.25% sales tax must be charged on all art being sold in the State of Illinois and remaining in this State.  It is each exhibitor’s responsibility to collect and remit this sales tax.

    If your work is sold in the State of Illinois, but shipped to the buyer who resides outside of Illinois, no sales tax needs to be collected.  It is recommended that the exhibitor retain all shipping receipts indicating an out-of-state destination.  If an out-of-state buyer purchases a work of art and takes possession of it within the State of Illinois, then sales tax must be collected. 

    Sales tax charged on your work sold during One of a Kind Show must be filed with the Special Events Bureau of the Illinois Department of Revenue (see address below). The

    IDOR-6-SETR/Special Event Tax Collection form is intended for anyone Out of State or In State that does not have a valid Illinois Business Tax Number.  Any questions regarding this Sales Tax should be directed to IDOR.

    Those exhibitors who have a valid Illinois Business Tax Number should file according to the requirements set by IDOR and your company.

    Out-of State Exhibitors
    If you participate in three or more trade shows, art fairs, etc. based in Illinois a year, you must apply for an Illinois Business Tax Number. Once you are registered, you will receive a ST-1 Form along with payment instructions. If you participate in less than three trade shows, art fairs, etc. based in Illinois a year, you must use the IDOR-6-SETR/Special Event Tax Collection form. This form will also be available on-site at the Show Office.

    You should return the completed form and sales tax monies within ten (10) days after the end of the show to: 

    Illinois Department of Revenue
    Attn: Barbara Wagner
    Special Events Coordinator
    9511 Harrison Avenue
    Des Plaines, IL 60016
    Tel: (847) 294.4475
    Fax: (847) 294.4214

Order Forms

Order forms (for your booth set-up needs) can be filled out at the official One of a Kind Holiday operations services portal. Here, you can access booth service order forms including; labor, material handling, electric service, housekeeping, and/or furniture rental. 

For questions regarding these exhibitor services/forms, please contact Sergio Camargo

Portal Login

Artist Seminars/Events


New Artist Orientation Seminar -- For recording of the webinar, click here!
Monday, October 15, 11:00am-1:00pm (CST)

All artists—new and returning—are invited to a special Artist Orientation Webinar. The webinar will be held on the web and over the phone through GoToMeeting®. During the webinar, we will walk through all of the details to help you prepare for the show. Artists will be given the opportunity to talk directly with the One of a Kind Show staff. 

If you are planning on attending, please R.S.V.P. to Erin Hartz by October 11 at 312.527.7757 or ehartz@themart.com.

Central Cashier Program Information Session 
Wednesday, December 5, 4pm

The Central Cashier Program is an optional service provided by MMPI at the show. This convenient and affordable program can streamline your on-site money handling and sales transactions onsite.  If you plan on taking advantage of our central cashier program, please join us for the Central Cashier Information Session. We will walk you through the system and answer any questions you may have. To sign up for the program please fill out this Central Cashier From by November 1.

Artist Kick-off Party
Wednesday, December 5, 6:30-7:30pm

Join us for a pre-show celebration right after show set-up on Wednesday night. 

Marketing


Online Exhibitor Profile
Login and enhance your profile by adding images to your to your artist listing page on the website. Login here

Web Banners
Use these web banner ads on your website to create awareness about you being at the show—make sure to link them to our site for more information! 

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For questions about marketing, please contact Aida Sarvan.

Floorplan

Please click below to view the most up to date floorplan.

2018 Floorplan

Hotel + Directions + Parking


Hotel Information 
onPeak is the only officially endorsed housing/hotel company for the 2018 One of a Kind Holiday Show. Please click here to book your hotel.  To contact onPeak directly, please call 800.528.8700.

Driving Directions
222 Merchandise Mart, Chicago IL 60654

The Merchandise Mart is bordered by Wells and Orleans Streets on the east and west, and Kinzie Street and the Chicago River on the north and south. From I-90/94, exit east at Ohio Street. Turn south on Wells Street and drive four blocks to The Mart. (The Chicago River is on The Mart's south side). For customized driving directions, click here.

Parking
Reserve your parking in advance and get there on time, stress free! SpotHero is the nation’s leading parking reservation app to book convenient and affordable parking.

To reserve your parking spot for One of a Kind Show, visit the Merchandise Mart SpotHero Parking Page and book a spot with rates up to 50% off drive-up. Download the SpotHero app (iPhone / Android) and enter promo code ooak2018 for an extra $5 off your first park.

Oversized Parking 
For information on oversized parking spaces, please click here.