Each Exhibiting Company is required to register their names and the names of each assistant authorized to work in the booth. Artists and assistants must show photo I.D to pick up their badges and welcome packet at the Registration Desk.
All booths will be vacuumed prior to the first day of the show at no charge. If you require additional cleaning services, please request this service in the Exhibitor Services Portal below.
Also known as “materials handling,” drayage is the labor to receive freight during move-in, delivering it to your booth, removing empty containers, storing and returning them after the show, and loading materials for outbound shipping. This cost is included in your booth package except in the following cases: Oversize deliveries and deliveries received outside the posted times will be charged at a rate of $55.00 per 100 lbs. (cwt).
Your booth package includes one chair that must be requested in the Exhibitor Services Portal below. Please note that tables are not included with your booth package but can be ordered for a fee.
Additionally, while your booth package includes a complimentary wastebasket, some artists prefer not to have one. Therefore, if you would like a wastebasket, it must be ordered. If you would like to order a wastebasket or any additional cleaning services, please request them in the Exhibitor Services Portal below.
Booths and corridors are carpeted in gray. If you would like to install custom flooring, please contact Exhibitor Services Team at tradeshow_operations@themart.com.
Exhibit space includes a standard booth lighting package: (6) 17W PAR38 3500K Narrow Floods for every 100 sq. ft. of rented booth space. The first 15 minutes of light adjustments for every 100 sq. ft. of rented booth space is complimentary must be requested by 3pm on Wednesday, December 4. Additional time and requests placed after December 4 at 3pm, will be billed at the on-site electrical labor rates. All electrical services will be provided and installed by The Mart. You can order more light fixtures and electricity if needed. Please see the Exhibitor Services Portal below to order. Questions regarding the acceptability of your electrical set-up may be directed to Exhibitor Services Team at tradeshow_operations@themart.com.
All booths come with a standard identification sign that hangs from the top of the booth header.
Paid on-site accessible storage
Great news! The show will once again be able to offer Accessible Inventory Storage space for stock replenishment in the Holiday show. The storage will be located on a separate floor from the show and will have limited access hours*. Artists can reserve one 5 ft. x 5 ft. space for $175. The deadline to request an accessible inventory storage space has passed. To be placed on the wait-list, please click here. As a stock replenishment alternative, additional dock hours prior to the show opening each morning will be provided at no cost. Inaccessible storage (see below) for empty boxes, containers and packing material will still be provided at no cost.
*Limited Access Hours – Storage will only be accessible BEFORE 9am and AFTER 5pm on Tuesday through Friday. On Saturday and Sunday storage can be accessed 2 hours before show opens, during and 30 minutes after show closes. Due to demand and in an effort to accommodate every storage request, storage will be located on a separate floor within the Merchandise Mart. Location and access instructions will be provided on-site at the Service Desk. Paid spaces are non-refundable and cannot be requested onsite.
Empty Boxes/Packaging
Due to City of Chicago Fire Ordinances, packing materials may not remain on the show floor while the show is open. Flammable containers must be removed from the floor. When your containers are empty, obtain “EMPTY” labels from the Exhibitor Services Desk. Use the labels to mark your crates, boxes and containers with your company name and booth number. Leave the containers in the aisle; for your convenience, these empty labeled containers will be picked up by MMPI staff and returned to you at the end of the Show. Please remember that you will not have access to these containers during the show.
Each booth is equipped with 8' high hard walls, 1" thick, painted white. Seamless, paper-covering is available to order in a variety of colors. To view options and order, please see the Exhibitor Services Portal below.
Complimentary WiFi is available on the show floor to all exhibitors. The password code is: themart60654. Access instructions will be included in your Welcome Packet given to you at check-in.
Load-in Hours - Freight and POV (Personally Owned Vehicles)
Tuesday, December 3 8:00 am – 3:00 pm
Wednesday, December 4 8:00 am – 3:00 pm
*Any deliveries made outside these times will be subject to a charge of $55.00 per 100 lbs.
Set-up Hours
Tuesday, December 3 8:00 am – 4:00 pm
Wednesday, December 4 8:00 am – 7:00 pm
*Loading Dock closes at 3:00 pm on both days.
Dismantling Hours and Load-out Hours
Sunday, December 8 5:00 pm – 10:00 pm (POVs only)
Monday, December 9 8:00 am – 12:00 pm (POVs and Common carriers must be checked in by 12:00 pm)
*The loading of POV’s will begin upon the completion of the return of empties.
Set-up
Dismantling Procedures
2019 One of a Kind Holiday Show and Sale®
(Your Company Name)
(Your Booth Number 7 - XXXX) 7th Floor
c/o MMPI
222 Merchandise Mart Plaza
Chicago, IL 60654
UPS/Fed Ex/Small Package Services
All packages will be received through the loading dock. Please note that piece counts cannot be guaranteed for such shipments. Where possible, exhibitors may avoid delays and extra charges by having express deliveries shipped to their hotel. Any packages received outside of the designated shipping schedule will be billed at a rate of $55.00 per 100lbs.
You may ship your materials to and from the show via any carrier. You are required only to contact your carrier, pack your materials, and file a Bill of Lading with the freight desk. Merchandise Mart Properties, Inc. assumes no responsibility for shipments until they are collected from the exhibitor’s booth. A representative of the exhibitor should remain with their property until this has been done.
The exhibitor is free to choose his/her means of shipping. Most exhibitors use UPS and FedEx. To aid in your shipping needs, One of a Kind Show and Sale® commonly works with the companies listed on the left for domestic ground transportation services:
Airways Freight is the official carrier of the One of a Kind Show. They will be available on site to answer outbound shipping questions. You can contact Airways Freight at (630) 221-8850 for advanced questions and scheduling.
Airways Freight
Ed Andel
eandel@airwaysfreight.com
Tel: (630) 221-8850
Fax: (630) 260-8056
Art in Motion specializes in the transportation of art work to and from several shows throughout North America. They should be contacted in advance for shipments in and out of the One of a Kind Show. Art in Motion will not be on site for the show.
Art In Motion
Johan Westenburg
E3asmallgallery@gmail.com
www.artmoves.biz
Tel: (860) 580-9643
Important: These shippers are provided for your convenience only. MMPI makes absolutely no representation or warranty as to the ability, quality or expertise of any shipper, and disclaims any liability for any loss, cost or damage to any artwork in the care, custody or control of any shipper.
Exhibitors must maintain their own insurance, as customary insurance provided by shippers is usually inadequate. Please see your shipper for additional technical details.
The international shipping company listed below can handle all of your shipping needs including; customs brokerage, recommendations on transport carries both internationally and locally, advice on accurate documents and customs procedures, and any arrangements regarding importation and exportation rules.
Broker's Services
Upon arrival in the United States your shipment must go through customs. You may accompany your own shipment through customs or make arrangements with your shipper to receive the shipment and file the appropriate papers with U.S. customs. MMPI accepts no liability for inaccurate information provided to customs brokers or the U.S. Customs Service regarding contents and descriptions of shipments.
Important
International Shipments - Clearing Customs
MMPI is available to receive freight directly at the trade show facility and will operate all drayage services in the trade show facility.
However, pursuant to all applicable laws, MMPI is not the importer or the appointed agent of any exhibitor or tenant of a trade show. Therefore, MMPI will not provide its federal tax identification number to act as the importer of record for US customs clearance of any international shipments for exhibitors/tenants of the trade shows it manages. If you require a FEN of a consignee, we need to review your custom broker shipment paperwork for approval. Each tenant or exhibitor must work directly with a customs broker to clear trade show shipments in the broker’s name or in the exhibitor’s name through a customs power of attorney form.
Shipments Originating in Canada Only
Beyond Borders
Brian Moore
brian@beyond-bordersLC.com
Tel: (905) 808-1006
Shipments Originating in other Countries
Rogers Worldwide
Sherri Pelc
spelc@rerogers.com
Tel: (702) 272-1596
Fax: (702) 408-6481
Important: These shippers/brokers are provided for your convenience only. MMPI makes absolutely no representation or warranty as to the ability, quality, or expertise of any shipper, and disclaims any liability for any loss, cost, or damage to any artwork in the care, custody, or control of any shipper.
Booth Staffing
For your temporary booth staffing needs please refer to the GCJ Hospitality order form.
Business Services/Service Desk
The Exhibitor Service Desk, located on the 7th floor, offers business services, including photocopying and faxing. The Service Desk can also respond to questions about shipping, materials handling, and billing, and will be happy to assist you in placing orders for booth services or equipment.
Catering
A number of food-service providers conveniently located within The Merchandise Mart are prepared to meet your catering requests. Please see most-used catering contacts below.
Central Cashier Program
MMPI will provide an optional Central Cashier Program at the show. This convenient and affordable service can streamline your on-site money handling at the show and can benefit you in many ways, specifically by:
All cash proceeds for sales through Saturday evening will be paid in US dollars to the exhibitor on Sunday morning before the opening of the last day of the Show. All additional payment proceeds will be paid out in a check format within fifteen business days after the close of the Show.
Convenient Central Cashier Kiosks will be located strategically on the show floor. Your customer will supply a sales ticket to the cashier, and the cashier will finalize the sale. Once complete, the customer will supply you with a proof of purchase receipt, so they may remove their paid in full item from your booth. If you would like to participate in this service, please complete the Central Cashier Form no later than November 4.
Gratuity
All members of theMART staff are a team. Show Management requests that exhibitors do not offer gratuity for labor.
Photography, Videotaping & Broadcasting
Photographing, videotaping, filming, or sound recording is prohibited without the prior written consent of Show Management.
Security
Show security will be on duty 24 hours a day from move-in to move-out, but cannot and should not be counted on to provide more than a presence to inhibit theft. To help provide for the security of merchandise in your booth, we advise you to staff your booth at all times and not to leave valuables unattended. Any exhibitor requiring special guard services may request such services with the approval of Show Management.
MMPI Security/Jeff Caldwell
Phone: (312) 527-7700 or Email: jcaldwell@themart.com
Steamer Rental
A limited amount of steamers are available on a first come, first serve basis at the Exhibitor Service Desk. The rental charge is $32/hour.
Table Drapes/Linens
The Merchandise Mart does not provide linens for tables. You can make arrangements for table linens by contacting Dave Yargus and Jeanette Roberts with Marquee Event Rental at (708) 243-1068.
Water Services
Bottled water services can be ordered through Hinckley Springs by calling (773) 586-8600.
A 10.25% sales tax must be charged on all art being sold in the State of Illinois and remaining in this State. It is each exhibitor’s responsibility to collect and remit this sales tax.
If your work is sold in the State of Illinois, but shipped to the buyer who resides outside of Illinois, no sales tax needs to be collected. It is recommended that the exhibitor retain all shipping receipts indicating an out-of-state destination. If an out-of-state buyer purchases a work of art and takes possession of it within the State of Illinois, then sales tax must be collected.
Sales tax charged on your work sold during One of a Kind Show must be filed with the Special Events Bureau of the Illinois Department of Revenue (see address below). The
IDOR-6-SETR/Special Event Tax Collection form is intended for anyone Out of State or In State that does not have a valid Illinois Business Tax Number. Any questions regarding this Sales Tax should be directed to IDOR.
Those exhibitors who have a valid Illinois Business Tax Number should file according to the requirements set by IDOR and your company.
Out-of State Exhibitors
If you participate in three or more trade shows, art fairs, etc. based in Illinois a year, you must apply for an Illinois Business Tax Number. Once you are registered, you will receive a ST-1 Form along with payment instructions. If you participate in less than three trade shows, art fairs, etc. based in Illinois a year, you must use the IDOR-6-SETR/Special Event Tax Collection form. This form will also be available on-site at the Show Office.
You should return the completed form and sales tax monies within ten (10) days after the end of the show to:
Illinois Department of Revenue
Attn: Barbara Wagner
Special Events Coordinator
9511 Harrison Avenue
Des Plaines, IL 60016
Tel: (847) 294.4475
Fax: (847) 294.4214
Order forms (for your booth set-up needs) can be filled out at the official One of a Kind Holiday operations services portal. Here, you can access booth service order forms including; labor, material handling, electric service, housekeeping, and/or furniture rental.
For questions regarding these exhibitor services/forms, please contact the Exhibitor Services Team.
New Artist Orientation Webinar -- View Here
Thursday, October 17, 11am CST.
All artists—new and returning—are invited to a special Artist Orientation Webinar. During the webinar, we will walk you through all of the details covered in the Exhibitor Manual, as well as review information about show marketing and promotional opportunities. Artists will be able to communicate directly with the One of a Kind Show Chicago staff. If you are able to join in, please RSVP by October 14 to Amber Melson at amelson@themart.com.
Central Cashier Program Information Session
Wednesday, December 4, 4pm
The Central Cashier Program is an optional service provided by MMPI at the show. This convenient and affordable program can streamline your on-site money handling and sales transactions onsite. If you plan on taking advantage of our central cashier program, please join us for the Central Cashier Information Session. We will walk you through the system and answer any questions you may have. To sign up for the program please fill out this Central Cashier From by November 3.
Artist Kick-off Party
Wednesday, December 4, 6:30-7:30pm
Join us for a pre-show celebration right after show set-up on Wednesday night.
For questions about marketing, please contact Aida Sarvan.
Online Exhibitor Profile
Login and enhance your profile by adding images to your to your artist listing page on the website. Login here.
Web Banners
Use these web banner ads on your website to create awareness about you being at the show—make sure to link them to our site for more information!
Join Us On Social Media
We encourage you to join us on our social media channels. Our hashtag is #OOAKChicago and you can find us and "Like" or "Follow" us on Facebook, Twitter, and Instagram. Please note that if you tag something with #OOAKChicago or @ooakchicago we may repost it to our social media feed on our website. Stay tuned for more information about our social media efforts.
Advertise in our Onsite Show Guide
If you are interested in advertising in the printed One of a Kind Show Guide, please contact Performance Media at 847.770.4620 or email them at sales@performancemedia.us. Artists receive a 25% discount.
Hotel Information
onPeak is the only officially endorsed housing/hotel company for the 2019 One of a Kind Holiday Show. Please click here to book your hotel. To contact onPeak directly, please call 800.528.8700.
Driving Directions
222 Merchandise Mart, Chicago IL 60654
The Merchandise Mart is bordered by Wells and Orleans Streets on the east and west, and Kinzie Street and the Chicago River on the north and south. From I-90/94, exit east at Ohio Street. Turn south on Wells Street and drive four blocks to The Mart. (The Chicago River is on The Mart's south side). For customized driving directions, click here.
Parking
Reserve your parking in advance and get there on time, stress free! SpotHero is the nation’s leading parking reservation app to book convenient and affordable parking.
To reserve your parking spot for One of a Kind Show, visit the Merchandise Mart SpotHero Parking Page and book a spot with rates up to 50% off drive-up. Download the SpotHero app (iPhone / Android) and enter promo code ooak2019 for an extra $5 off your first park.
Oversized Parking
For information on oversized parking spaces, please click here.